SCHEDULE A DEMO
A Working Walkthrough, Not a Slideshow
Twenty minutes with the person who would actually run your implementation. We open the chart, run a representative claim, show GlaceIQ working in real time on your specialty’s workflows, and walk through what the next thirty days look like if you switched. No scripted decks, no closer pretending to be a clinician, no five-business-day SLA before you hear from a human again. Pick a calendar slot below, or tell us about your practice and a person will reach out within one business day.
No contracts · No pressure · $0 implementation · English + Spanish · 45-60 minute session by default, 20 if that is all you have
Since 1994
Physician-founded. Built for private practices that want to stay independent.
30+ AI Features
Powered by GlaceIQ, every suggestion reviewed by a clinician before it lands.
20+ Specialties
Purpose-built modules from cardiology to behavioral health, not generic templates.
$0 to Switch
ONC certified, HIPAA compliant, and migrated in days. No setup fees.
Two Ways to Book
Pick a time on the calendar, or share context first and we will reach out within one business day with two or three time options that match your week.
OPTION 1 · FASTEST
Pick a Time on the Calendar
Select your state below and we route the booking to the account-team member who covers your region. They send a calendar invite right away, and the invite includes a short intake link so the session starts on your specialty, not on ours.
[glenwood_calendly_router]
Same-day slots available most weeks. Evenings and weekends available on request. If your state is not listed yet, use Option 2 and a person will reach out the same business day.
OPTION 2
Tell Us About Your Practice
Prefer to share context first? Drop a few details below. We read every submission, reply within one business day, and propose two or three time windows that fit your week. Form notifications go to moreinfo@glenwoodsystems.com and a person on the account team responds, not a queue.
Or call us directly: (888) 452-2363. A real person, English or Spanish. We have answered this number since 1994.
WHO YOU WILL TALK TO
The Person on the Call Will Run Your Implementation
The account-team member who picks up the booking is the same person who would own your switch end-to-end. They sit inside the company that built the platform. They know the EHR, the practice management software, the billing service, and the AI substrate because they have walked dozens of practices through onboarding. They are not a contracted SDR working off a sales quota with a calendar full of demos they will never hear about again. They are listening for whether Glenwood is the right fit for you, and if it is not, they will say so on the call.
If your practice manager, biller, or partner physician should be on the call, invite them. The session covers clinical workflow, billing workflow, and contract mechanics, and most practices find the conversation goes faster when the people who will use each part are in the room. The default session is forty-five to sixty minutes. We have a tighter twenty-minute version on request, but most physicians who pick that one extend it once we are actually walking through their specialty.
The account team works across all US time zones and most weeks has same-day or next-day availability. Evening and weekend slots are available on request for physicians whose clinic hours leave no daytime window. Sessions are recorded only with your consent; if you want a recording to share with partners or board members who could not attend, ask at the start of the call and we will turn it on. If you would rather no recording exists, that is the default.
The session is free. There is no consulting fee, no deposit, no commitment to evaluate further, and no follow-up call you have to sit through. The reason we offer the working walkthrough rather than a deck is that selling a platform-grade system through a slide presentation has never worked, and physicians can tell within a few minutes of seeing the actual software whether it matches the way they practice. The session pays for itself in the conversations we do not have to have later with practices that were not the right fit.
WHAT YOU WILL SEE
The Default Forty-Five Minute Agenda
01
10 min · Your Practice
Specialty mix, current EHR, current billing arrangement, top two or three pain points, contract end dates, decision timeline. We listen and write the demo around what you tell us, not the other way around.
02
20 min · Live Platform Walkthrough
GlaceEMR charting on a representative encounter for your specialty. GlaceScribe ambient documentation in real time. GlaceIQ surfacing suggestions. GlaceRCM running a sample claim with payer-specific edits. Real workflows on real data, not a polished sandbox.
03
10 min · Switching Plan
$0 implementation, included data migration, named account team, EMR go-live in under one week, GlaceRCM onboarding in four to eight weeks. What the first thirty days look like for a practice the size of yours, and what we own versus what your team owns.
04
5 min · Your Questions
Anything we have not covered. Pricing, contract terms, security and compliance, support hours, training, integrations with your lab and hospital partners, the four bundled options that ride on the foundation. Honest answers, including the questions we cannot answer in five minutes.
Get the Most Out of the Session
A short prep makes the walkthrough concrete. Have the items on the right handy and the account-team member will show you the platform on your real-world workflows, not on a generic sandbox.
None of this is required. If all you have time for is showing up, show up. The rest will surface naturally during the conversation.
- Your specialty mix (if multi-provider, the rough split)
- Current EHR and current billing setup, and how long you have been on each
- Top two or three problems you would most like solved
- Any pending RFP timeline or contract-end date
- Decision-makers you would want on a follow-up call
- Lab, hospital, or device partners we should plan integrations for
WHAT HAPPENS AFTER
No Drip Sequence. No Closer Calling You at 7 PM.
If the platform fits your practice, the same account-team member who ran the demo writes a one-page summary covering pricing, switching timeline, included integrations, and the contract structure. You take that to whoever else needs to weigh in. If you have questions over the next week, you reply to their email or call them directly. There is no marketing nurture track behind the demo, no second-round closer, no manufactured urgency. The contract you sign at the end is the same percentage-of-collections plus subscription pricing structure every other practice runs on, with $0 to switch and no base fees.
If the platform does not fit, the account-team member will say so on the call and tell you what they would look at in our place. That has happened. Not every practice belongs on Glenwood, and pretending otherwise wastes both sides of the table.
YOUR INTAKE DATA
What We Do With What You Tell Us
The booking form and the intake link in your calendar invite collect practice-level information only: specialty, current EHR, current billing arrangement, and the two or three problems you would most like solved. We do not collect protected health information at this stage and we ask that you do not paste real patient data into the form fields. If you want to walk through a chart on the demo, the account-team member runs the walkthrough on representative synthetic data on our side; you do not need to send anything.
Your submission is stored inside our HIPAA-compliant infrastructure on disks protected by LUKS full-disk encryption, and the only humans who see it are the account-team member assigned to your region and the person who manages the inbound queue. We do not sell your contact information, we do not feed it to a third-party enrichment vendor, and we do not retain it past ninety days if a deal does not move forward. If you ask us to delete it sooner, we will.
The intake data is not used to train any AI model. Glenwood’s AI substrate (GlaceIQ) runs on infrastructure from Amazon, Google, Anthropic, Deepgram, ElevenLabs, and other enterprise AI providers under business associate agreements that prohibit training on customer or prospect data. The same standard applies before you become a customer.
What Physicians Say After Switching
“Peace of mind. Comprehensive, easy to use. I would highly recommend Glenwood.”
Aura Ardon, MD
Florida
“Revenue has increased substantially. Claims go out immediately.”
Naga Prasuna Madireddy, MD
Ohio
“Excellent customer service from start to go-live. They listen and they fix things.”
Nikesh Batra, MD
Ohio
Common Pre-Session Questions
Do I need to prepare anything?
No. The intake link in the calendar invite asks five short questions about your specialty and current setup, and the rest the account-team member draws out on the call. If you can have your practice manager or biller in the room, the conversation moves faster, but it is not required.
Can I bring my biller and practice manager?
Yes, and most practices do. The session covers clinical workflow, billing workflow, and contract mechanics, so having the people who own each part on the call usually saves a second round. Add their emails to the calendar invite when you accept.
Will you push me to sign on the call?
No. The person you meet runs implementations, not sales quotas. They show you the platform, answer questions honestly, and tell you whether Glenwood is the right fit. If it is not, they will say so on the call and tell you what they would look at in our place.
How much does Glenwood cost?
Implementation is $0. Subscription pricing varies by product mix and practice size, and the account-team member will share specifics on the call. GlaceRCM full-service billing is priced as a percentage of collections with no base fees.
How long does switching actually take?
Most practices are live on the EHR in under one week. GlaceRCM onboarding runs four to eight weeks depending on payer enrollment timelines. Data migration is included, training is included, and the account-team member stays on the line through your first billing cycle.
Will Glenwood work for my specialty?
Glenwood supports 20+ specialties today with specialty-specific templates, coding logic, and AI tuning. The full list lives on our specialties page. If yours is not listed, raise it on the call. We have built modules for adjacent specialties before and we will tell you honestly whether the lift makes sense for your practice’s timeline.
Do you have a Spanish-speaking team?
Yes. Account managers, support staff, and patient-facing surfaces (portal, kiosk, SMS, email) are bilingual English and Spanish. Clinical documentation remains English-only by design.
See What Glenwood Can Do for Your Practice
A 20-minute working call. We show you the platform on your specialty’s actual workflows, not a generic demo.